Education: A.A.S/ Degree in Office Administration or Technology minimum; Bachelors degree in Office Administration or Technology preferred.
Experience: 5 years of experience as an Executive Assistant minimum; Prior experience as an Executive Assistant to the CEO of a healthcare organization preferred.
Computer/Software Knowledge: Highly proficient using Word, Excel, and PowerPoint minimum.
Special Knowledge, Skills, and/or Abilities
Ability to interface well at all levels and to represent the President/CEO in a highly professional manner
Must be proficient in reading, writing, and speaking English.
Performs a variety of administrative and secretarial duties of a complex and confidential nature for the President/CEO of Bayhealth Medical Center.
Essential Functions & Accountabilities
Receives and screens telephone calls, letters, and/or visitors for the CEO.
Organizes and processes incoming mail and responds to routine correspondence not requiring the CEO's attention; forwards correspondence appropriately to assist the CEO.
Answers routine questions, obtains and furnishes information to save CEO's time; performs certain executive functions to assist the CEO within delegated authority.
Effectively communicates with Board Members, physicians, executive staff, management and staff, and the community; provides assistance or refers as appropriate.
Determines administrative needs for non-Board related conferences, meetings, seminars, or other related high level activity where the CEO is in charge of the event. Makes arrangements as needed.
Manages CEO's daily schedule; schedules meetings and coordinates logistics; makes non-Board related travel and lodging arrangements for meetings and conferences.
Organizes and maintains CEO's correspondence, reports, records, files, and security of confidential information; follows up on pending matters with limited direction.
Drafts formal correspondence for CEO's final approval; proofreads or edits formal correspondence material. Reviews outgoing material for completeness, dates, and signature.
Coordinates communications, agendas, etc. between other executives and executive staff, within and outside the organization.
Researches, collects, and prepares information for the CEO's use in discussions and meetings.
Provides support to other members of the executive staff as needed.
Develops advanced presentation materials; independently prepares complex documentation, reports, charts, graphs, and spreadsheets at designated intervals and as requested (researching, summarizing, and analyzing data).
Coordinates and completes special projects independently or in cooperation with other groups as assigned.
Obtains information from outside CEOs or representatives and responds to requests of a similar nature.
All other duties as assigned within the scope and range of job responsibilities.